Executive Assistant

Summary Provide high-level administrative support by preparing board reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, coordinating the Marketing calendar, and scheduling meetings. Provide support for the Communications Team and Branded Team by doing such things as coordinating the production and printing of collateral and trade show materials, event planning, maintaining product and nutrition databases.  This position supports: VP, Foodservice Marketing; Sr. Marketing Manager, Communications; Group Marketing Manager, Brands; Marketing Manager, Program Development; Bid Manager.

 

 

Essential Duties and Responsibilities

 

 

 

 

1.      Responsible for the coordination and effectiveness of administrative support for the Marketing Department.  Prepares correspondence, reports, and materials for publication and presentations. Arranges and coordinates travel schedules, reservations and manages expense reports.  Coordinates project based work from entire Marketing Department.

 

 

 

2.      Materials Management – responsible for the management and organization of Sales materials, Marketing materials, the media library, the research library, and product samples.  

 

 

 

3.      Supports Product Management - including product cuttings, updating At Risk products, and coordinates product sampling. Maintains nutrition database and Profile Showcase database (website nutrition information). 

 

 

 

4.      Assists in the planning and execution of special events including trade shows, sales meetings, and marketing meetings.

 

 

 

5.      Manages the process for Board reports, Marketing Plan development and updates, and Product Review meetings.

 

 

 

6.      Supports in bid preparation.

 

 

 

Must maintain the highest standards of ethics and integrity while embodying the tenets of “What We Stand For” and “The Basic Principles”.

 

Must maintain the highest standards of data management by creating consistent, reliable data which will ensure accuracy and in turn, maximize the use of data and confidence in decision making.

 

 

 

 

 

Other duties may be assigned.

 

 

 

 

 

Supervisory Responsibilities                                                

 

 

 

 

This job has no supervisory responsibilities.

 

 

 

 

Qualifications

 

 

 

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

 

 

Education and/or Experience                                             

 

 

 

 

Bachelor's degree (B. A.) from four-year college or university, and three to five years related experience.

 

 

Language Skills                                            

 

 

 

 

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

 

 

Strong writing, grammar, spelling, and professional communication skills are required.

 

 

Mathematical Skills                                                  

 

 

 

 

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

 

 

Reasoning Ability                                                     

 

 

 

 

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

 

 

 

Computer Skills                                            

 

 

 

 

To perform this job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software.

 

 

 

 

Physical Demands

 

 

 

 

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

 

 

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.

 

 

 

 

Work Environment

 

 

 

 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

 

 

The noise level in the work environment is usually moderate.

Contact

Please send your resume and salary requirements to: jobs@baf.com